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Job Management Overview

Navigate to Jobs to view and manage all your job postings. This is your central hub for controlling your hiring pipeline.

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Creating New Jobs

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Getting Started

  1. Navigate to Job Creation: Go to Post a new job
  2. Select Company: Choose which company the job belongs to
  3. Fill in Job Details: Complete all required information

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Job Information Fields

Position Title (Required): Enter the exact job title you’re hiring for
  • Be specific and clear
  • Use industry-standard terminology
Job Title Short Description (Optional): Brief description to help AI understand the role
  • Helps AI generate better job descriptions
  • Example: “Manage social media campaigns and content creation”
Department (Required): Choose from available departments
  • Options include: Accounting/Auditing, Administrative, Advertising, Analyst, Art/Creative, Business Development, Consulting, Customer Service, Design, Distribution, Education, Engineering, Finance, Health Care Provider, Human Resources, Information Technology, Legal, Management, Manufacturing, Marketing, Operations, Product Management, Project Management, Production, Public Relations, Purchasing, Quality Assurance, Research, Sales, Science, Strategy/Planning, Supply Chain, Training, Other
Job Country (Required): Select the primary country for this role
  • Choose from dropdown list of countries
  • Use “Worldwide” for global remote positions
City or State (Optional): Specify city or state if applicable
  • More specific location information
  • Helps candidates understand exact location
Career Level (Required): Select appropriate experience level
  • Options: Junior, Mid-level, Senior, Team Leader, Manager, Director, VP, C-level
Job Type (Required): Choose employment type
  • Options: Full-time, Part-time, Contract, Freelance, Internship, Temporary, Project-based
Workplace Type (Required): Select work arrangement
  • On-site: Office-based position
  • Remote: Work from anywhere
  • Hybrid: Mix of remote and office work
Amount (Required): Enter salary amount or range
  • Examples: “50000”, “50000 - 70000”, “Competitive”
  • Can leave blank if confidential
Period (Required): Select salary frequency
  • Options: Per hour, Per day, Per week, Bi-weekly, Per month, Per year
Currency (Required): Choose currency
  • Options: USD, EUR, GBP, JPY, AUD, CAD, CHF, CNY, INR, BRL, MXN, ZAR, Other
Hide Salary Option: Check to keep salary confidential in job posting
  • Salary won’t appear on public job listing
  • Useful for sensitive or negotiable positions
Job Description (Required): Write comprehensive role details
  • Can be generated using AI or written manually
  • Include responsibilities, requirements, and benefits
  • Hirempire automatically formats with headers
AI Job Description Generation:
  • Click “Generate with AI” button to auto-create description
  • Requires all fields above to be filled (except Job Title Short Description)
  • Job Title Short Description helps AI better understand the role
  • AI uses your inputs to create tailored, professional job descriptions
AI Generation Requirements: All fields except “Job Title Short Description” must be completed before using AI generation. The short description helps the AI create more accurate content.

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Source Platform Tracking

Sources (Required): Select where you’ll post this job
  • Available Options: LinkedIn, Referral, Facebook, WhatsApp, Pinterest, Reddit, Snapchat, TikTok, X, Instagram, Xing, WeChat, YouTube, Indeed, My Website, Other
  • Multiple Selection: Choose one or more platforms
  • Automatic URLs: Hirempire creates unique tracking URLs for each selected platform
  • Performance Tracking: Monitor which sources bring the best candidates
How Source Tracking Works:
  • Each selected platform gets a unique application URL
  • Candidates applying through different URLs are automatically tagged
  • View source performance in job analytics
  • Optimize your posting strategy based on data

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Application Questions

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Standard Application Questions

Every job application automatically includes these essential fields:

Basic Information

  • Full Name (required)
  • Email Address (required)
  • Phone Number (required)
  • LinkedIn Profile (required)

Application Materials

  • CV/Resume Upload (required, PDF format)
  • All fields are automatically included and cannot be disabled

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Optional Questions

Choose additional information to collect based on your role requirements: Available Optional Fields:
  • Cover Letter (long text)
  • Personal Photo (image upload)
  • Years of Experience (number)
  • Spoken Languages (multi-select)
  • Nationality (text)
  • Current Location (text)
  • Salary Expectation (text)

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Custom Special Questions

Add up to 6 custom questions tailored to your specific role: Question Types Available:
  • Text: Short responses (e.g., “Previous company name”)
  • Number: Numeric answers (e.g., “Years of management experience”)
  • Long Text: Detailed responses (e.g., “Describe your biggest achievement”)
  • Single Select: Choose one option (e.g., “Preferred work schedule”)
  • Multiple Select: Choose multiple options (e.g., “Programming languages you know”)
For detailed guidance on setting up application questions, visit our Application Questions guide.

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Job Management

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Job Status Control

Important: Only Active jobs accept new applications. Inactive jobs stop receiving candidates immediately.
Managing Job Status:
  1. Click “Edit” button on any job
  2. Toggle between Active and Inactive
  3. Changes take effect immediately

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Viewing Job Details

Access Job Information:
  • Click “Details & candidates” to see:
    • Complete job information
    • All applied candidates
    • Application statistics
    • Source performance

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Application URL Management

Get Tracking URLs:
  1. Click “Apllication URLs” on any job
  2. Copy platform-specific URLs
  3. Share on different platforms for tracking
URL Benefits:
  • Track performance by source
  • Identify best-performing platforms
  • Optimize your posting strategy

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Deleting Jobs

Deleting a job removes all associated candidate data. This action cannot be undone.
Deletion Process:
  1. Click the three dots menu on the job
  2. Select “Delete”
  3. Confirm the deletion

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Plan Limitations

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Active Job Limits

PlanActive Jobs Limit
Free Forever1 Active Jobs
Starter5 Active Jobs
Pro10 Active Jobs
Premium30 Active Jobs
You can create unlimited total jobs, but only a certain number can be active (accepting applications) based on your plan.

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Best Practices

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Job Posting Optimization

Clear Titles: Use specific, searchable job titles. Avoid internal jargon or overly creative titles.
Comprehensive Descriptions: Include role responsibilities, requirements, company culture, and growth opportunities.
Salary Transparency: Including salary ranges increases application quality and quantity.

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Source Tracking Strategy

Platform Diversity: Post on multiple platforms to compare performance and reach diverse candidates.
Track Everything: Use specific source names to identify your most effective recruiting channels.

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Job Management Workflow

  1. Create comprehensive job postings
  2. Activate when ready to receive applications
  3. Monitor application flow and source performance
  4. Update status as hiring needs change
  5. Deactivate when position is filled

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Troubleshooting

Check Job Status: Ensure job is set to “Active” Verify URLs: Confirm you’re sharing the correct tracking URLs Review Requirements: Ensure job requirements aren’t too restrictive
URL Format: Use exact URLs provided by Hirempire Platform Compatibility: Some platforms may modify links Contact Support: Reach out if URLs consistently fail
Deactivate Old Jobs: Set filled positions to inactive Upgrade Plan: Consider higher tier for more active jobs Prioritize Roles: Keep only urgent positions active

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Next Steps

After creating your jobs:
  1. Set up Auto Follow-ups - Automate candidate communication
  2. Enable AI Screening - Get instant candidate insights (paid plans)
  3. Manage Candidates - Organize and track your applicants