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Application Questions Overview

Control exactly what information you collect from candidates when they apply to your jobs. Hirempire provides standard essential questions plus optional fields you can enable based on your specific needs.

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Standard Questions (Always Included)

Every job application automatically includes these essential questions:
Required Fields:
  • Full Name - Text input for candidate’s complete name
  • Email - Email address for communication
  • Phone - Phone number for contact
  • LinkedIn Link - LinkedIn profile URL (validates LinkedIn format)
  • CV Upload - PDF file upload for resume/CV
These fields cannot be disabled as they’re essential for candidate evaluation and communication.

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Optional Fields

Choose which additional information to collect from candidates:
Cover Letter - Long text field
  • Allows candidates to write detailed cover letters
  • Useful for roles requiring written communication skills
  • Type: Long text area
Personal Photo - Image file upload
  • Accepts JPEG and PNG formats
  • Optional for most roles
  • Type: Image file upload
Years of Experience - Number input
  • Helps with quick experience-level filtering
  • Useful for roles with specific experience requirements
  • Type: Number field
Spoken Languages - Multi-language selector
  • Important for international roles or customer-facing positions
  • Allows multiple language selection
  • Type: Multi-language selector
Nationality - Text input
  • Required for roles with citizenship requirements
  • Useful for visa/work permit considerations
  • Type: Text field
Current Location - Text input
  • Helps assess relocation needs
  • Useful for understanding candidate’s geographic flexibility
  • Type: Text field
Salary Expectation - Text input
  • Helps align compensation expectations early
  • Reduces mismatched applications
  • Type: Text field (allows ranges or “Negotiable”)

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Custom Special Questions

Add up to 6 custom questions tailored to your specific role requirements:

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Question Types Available

Text

Short text responses for brief answers like “Previous company name”

Voice Recording

Audio responses for questions like “Tell us about yourself” or “Speak 1 minute in French?”

Number

Numeric responses for questions like “Years in management role”

Long Text

Detailed responses for questions like “Describe your biggest achievement”

Single Select

Choose one option from a list like “Preferred work schedule”

Multiple Select

Choose multiple options like “Which programming languages do you know?”

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Custom Question Examples

For Technical Roles:
  • “Which programming languages are you proficient in?” (Multiple Select)
  • “Years of experience with React?” (Number)
  • “Describe your most complex project” (Long Text)
For Management Roles:
  • “How many people have you managed?” (Number)
  • “Preferred management style” (Single Select)
  • “Describe your leadership philosophy” (Long Text)
For Sales Roles:
  • “Previous sales experience in years” (Number)
  • “Which industries have you sold to?” (Multiple Select)
  • “Describe your biggest sales win” (Long Text)
For Customer Service:
  • “Languages you can provide support in” (Multiple Select)
  • “Rate your communication skills 1-10” (Number)
  • “How do you handle difficult customers?” (Long Text)
For Creative Roles:
  • “Link to your portfolio” (Text)
  • “Which design tools do you use?” (Multiple Select)
  • “Describe your creative process” (Long Text)
For Remote Roles:
  • “Do you have a dedicated home office?” (Single Select: Yes/No/Partially)
  • “Your timezone” (Text)
  • “Experience with remote collaboration tools” (Multiple Select)

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Setting Up Application Questions

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For New Jobs

When creating a job:
  1. Fill Basic Job Details: Complete position, department, location, etc.
  2. Choose Optional Fields: Select which optional questions to include
  3. Add Custom Questions: Write up to 6 special questions with appropriate types
  4. Preview Application: Review how the application form will look to candidates

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For Existing Jobs

Modifying Questions:
  • Edit job details to add or remove optional fields
  • Add custom questions to gather more specific information
  • Remove questions that aren’t providing valuable insights
Changing application questions for active jobs only affects new applicants. Existing applications will retain their original question set.

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Best Practices

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Question Selection Strategy

Relevance First: Only ask questions that directly impact your hiring decision. Too many questions can reduce application completion rates.
Progressive Disclosure: Start with essential questions, add optional ones only if they provide significant value for your specific role.

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Writing Effective Custom Questions

Be Specific: Instead of “Do you have experience?”, ask “How many years of Python development experience do you have?”
Provide Context: Explain why you’re asking if it’s not obvious. “We work across US time zones - what’s your preferred work schedule?”
Consider Candidate Experience: Balance information gathering with application ease. Long forms can deter quality candidates.

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Integration with Other Features

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AI Screening Enhancement

Question Data in AI Analysis:
  • Custom question responses feed into AI screening
  • More data points lead to better candidate matching
  • Specific skills questions improve AI recommendations

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Automated Follow-ups

Personalized Communication:
  • Use question responses to personalize automated emails
  • Reference candidate’s experience level or skills in communications
  • Create more relevant interview discussions

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Analytics and Optimization

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Question Performance Tracking

Available Insights:
  • Application completion rates by question count
  • Most/least answered optional questions
  • Custom question response quality analysis
  • Time-to-complete application metrics

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Optimization Recommendations

Based on Data:
  • Remove questions with low response quality
  • Simplify questions that cause application abandonment
  • Add questions that improve candidate fit prediction

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Troubleshooting

Possible Causes:
  • Too many optional questions enabled
  • Custom questions are too complex or lengthy
  • Required fields are inappropriate for the role level
Solutions:
  • Reduce number of optional questions
  • Simplify custom question wording
  • Make some questions optional instead of required
Common Issues:
  • Questions are too vague or broad
  • Multiple choice options don’t cover all scenarios
  • Text fields allow responses that are too brief
Improvements:
  • Be more specific in question wording
  • Add “Other” option to single/multiple select questions
  • Provide examples of good responses in question descriptions
Technical Solutions:
  • Ensure all required question fields are completed
  • Check that question text doesn’t exceed character limits
  • Try refreshing the page and entering questions again
  • Contact support if issues persist

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Next Steps

After setting up your application questions:
  1. Test Your Application - Apply to your own job to test the candidate experience
  2. Review Applications - See how question responses appear in candidate profiles
  3. Analyze Performance - Monitor application completion and response quality
  4. Use AI Insights - Leverage question data for better candidate screening (paid plans)