Candidates Bank

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Overview

The Candidates Bank allows you to build a comprehensive database of potential candidates by uploading their CVs directly to Hirempire. Our AI technology automatically extracts relevant information and creates structured candidate profiles with intelligent summaries.

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How It Works

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Upload CVs

• Drag and drop CV files or click to browse and select
• Supported formats: PDF Only
• Bulk upload: Process multiple CVs simultaneously
• File validation: Automatic format and content verification

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AI Data Extraction

Hirempire AI automatically extracts:

• Contact Information: Name, email, phone, location
• Professional Experience: Job titles, companies, dates, responsibilities
• Education: Degrees, institutions, graduation dates
• Skills & Technologies: Technical and soft skills mentioned
• Languages: Spoken languages and proficiency levels
• Certifications: Professional credentials and qualifications

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Intelligent Summaries

AI generates comprehensive summaries including:

• Professional Overview: Career progression and key achievements
• Core Competencies: Primary skills and areas of expertise
• Experience Level: Years of experience and seniority
• Industry Background: Relevant sectors and domains
• Key Highlights: Notable accomplishments and strengths

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Using Candidates Bank

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Accessing the Feature

1. Navigate to Candidates in your dashboard
2. Select Candidate Bank from the bottom navigation
3. Click Upload CVs to begin

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Uploading Process

1. Select Files: Choose CV files from your computer
2. Review Queue: See files queued for processing
3. AI Processing: Wait for automatic extraction (usually 30-60 seconds per CV)
4. Review Results: Check extracted data and AI summaries

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Managing Candidates

• Search & Filter: Find candidates by skills, experience, location
• Edit Profiles: Modify or add information as needed
• Add Notes: Include internal comments and recruitment notes
• Tag Candidates: Organize with custom tags and categories
• Export Data: Download candidate information for external use

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Best Practices

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CV Quality

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File Organization

• Use descriptive filenames when possible
• Group related candidates (e.g., by role or department)
• Regular cleanup of outdated or duplicate profiles

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Data Verification

• Review AI-extracted information for accuracy
• Add missing details that weren’t captured
• Verify contact information before outreach

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Troubleshooting

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Upload Issues

• File not uploading: Check file format and size (max 10MB per file)
• Processing stuck: Wait up to 2 minutes, then try refreshing the page
• Incomplete extraction: Ensure CV text is selectable (not a scanned image)

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Data Quality

• Missing information: AI extraction works best with well-structured CVs
• Incorrect parsing: Edit profiles manually to correct any errors
• Duplicate candidates: Use search function to check before uploading

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Next Steps

After building your candidate database:

1. Search and Filter - Find the right candidates for your roles
2. Chrome Extension - Add LinkedIn prospects to your bank
3. AI Screening - Automatically evaluate candidates against job requirements