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Upload candidate CVs and leverage AI to automatically extract key information and generate intelligent summaries. Transform your hiring workflow with automated candidate data processing.
This feature is available on paid plans only. Upgrade your plan to access the Candidates Bank.

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Overview

The Candidates Bank allows you to build a comprehensive database of potential candidates by uploading their CVs directly to Hirempire. Our AI technology automatically extracts relevant information and creates structured candidate profiles with intelligent summaries.

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How It Works

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Upload CVs

  • Drag and drop CV files or click to browse and select
  • Supported formats: PDF Only
  • Bulk upload: Process multiple CVs simultaneously
  • File validation: Automatic format and content verification

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AI Data Extraction

Hirempire AI automatically extracts:
  • Contact Information: Name, email, phone, location
  • Professional Experience: Job titles, companies, dates, responsibilities
  • Education: Degrees, institutions, graduation dates
  • Skills & Technologies: Technical and soft skills mentioned
  • Languages: Spoken languages and proficiency levels
  • Certifications: Professional credentials and qualifications

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Intelligent Summaries

AI generates comprehensive summaries including:
  • Professional Overview: Career progression and key achievements
  • Core Competencies: Primary skills and areas of expertise
  • Experience Level: Years of experience and seniority
  • Industry Background: Relevant sectors and domains
  • Key Highlights: Notable accomplishments and strengths

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Using Candidates Bank

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Accessing the Feature

  1. Navigate to Candidates in your dashboard
  2. Select Candidate Bank from the bottom navigation
  3. Click Upload CVs to begin

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Uploading Process

  1. Select Files: Choose CV files from your computer
  2. Review Queue: See files queued for processing
  3. AI Processing: Wait for automatic extraction (usually 30-60 seconds per CV)
  4. Review Results: Check extracted data and AI summaries

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Managing Candidates

  • Search & Filter: Find candidates by skills, experience, location
  • Edit Profiles: Modify or add information as needed
  • Add Notes: Include internal comments and recruitment notes
  • Tag Candidates: Organize with custom tags and categories
  • Export Data: Download candidate information for external use

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Best Practices

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CV Quality

Upload high-quality, text-based CVs for optimal AI extraction accuracy. Scanned images or poorly formatted documents may result in incomplete data extraction.

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File Organization

  • Use descriptive filenames when possible
  • Group related candidates (e.g., by role or department)
  • Regular cleanup of outdated or duplicate profiles

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Data Verification

  • Review AI-extracted information for accuracy
  • Add missing details that weren’t captured
  • Verify contact information before outreach

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Troubleshooting

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Upload Issues

  • File not uploading: Check file format and size (max 10MB per file)
  • Processing stuck: Wait up to 2 minutes, then try refreshing the page
  • Incomplete extraction: Ensure CV text is selectable (not a scanned image)

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Data Quality

  • Missing information: AI extraction works best with well-structured CVs
  • Incorrect parsing: Edit profiles manually to correct any errors
  • Duplicate candidates: Use search function to check before uploading

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Next Steps

After building your candidate database:
  1. Search and Filter - Find the right candidates for your roles
  2. Chrome Extension - Add LinkedIn prospects to your bank
  3. AI Screening - Automatically evaluate candidates against job requirements